Agent Statistics Guide

——Learn about the usage methods and indicators of Agent Statistics through this article

Role of Agent Statistics

We would like you to know about the usage scenarios and roles of the Agent Statistics first:

● Help management assess the workload, work quality and reception of agents

● Support performing data permission isolation by skill group or department and viewing agent reception data and work status data

● Conduct Timeshare Reception Statistics based on different time periods

How to use Agent Statistics

You can find Agent Statistics from the livechat console menu:

● Data Filter Rules and Conditions

Support data permission isolation by department or skill group.

1. When querying by department, support filtering by time and agent.

2. When querying by skill group, support filtering by time, organization structure and agent.

3. When filtering by time, support filtering by Total, Daily Report, Weekly Report and Monthly Report. The minimum time unit is day.

● Indicator Range & Description

1. Agent Statistics includes three reports: Agent Workload, Work Logs and Agent Timeshare Reception.

2. Agent workload data includes such indicator types as Agent Work Data, Chat Data, Message Data, Response Data, Satisfaction Data and Lead Data.

Type	Indicator Details
Agent Work Data	Agent Nickname, Agent Email and Agent Skill Group.
Chat Data	Total Chats, Independent Reception Chats, Valid Chats, Valid Info-Collecting Chats, Invalid Chats, Valid Reception Chats, Invalid Reception Chats, 1st Reception-1st Response Chats, Transfer Time, Transferred 1st-Response Chats, Valid Inquiry Chats, Valid Reception Chat %, Transfer-in Chats, Transfer-out Chats, Unreceived Chats, Unreceived Chat %, Last Reception, 24h FCR, 24h FCR %, Proactive Chats, Agent Inquiry Duration, Avg. Agent Inquiry Duration, Avg. Total Chat Duration, Resolved Chats, Unresolved Chats, Chats not Tagged as Resolved or Unresolved, Takeaway Chats, Non Takeaway Chats, and Agent Connection %.
Message Data	Total Chat Messages, Agent Messages, Customer Messages, Agent Chars and Q&A %.
Response Data	Avg. 1st Response Time, 1st Response %, Transferred 1st Response %, Avg. Response Time, Max Response Time, 30s Response %, and 60s Response %.
Satisfaction Data	No. of Feedback, Feedback %, Proactive Customer Feedback, Proactive Customer Feedback %, Invitations, Invitation %, Agent-Invited Feedback, Agent-Invited Feedback %, Avg. Score, Pos. Feedback % (5 Stars), Neu. Feedback % (5 Stars), Neg. Feedback % (5 Stars), 5-Star Chats, 4-Star Chats, 3-Star Chats, 2-Star Chats, 1-Star Chats, 5-Star Chat %, 4-Star Chat %, 3-Star Chat %, 2-Star Chat %, 1-Star Chat %, Chats with Pos. Feedback (5 Stars), Chats with Neu. Feedback (5 Stars), Chats with Neg. Feedback (5 Stars), Chats with Pos. Feedback (10 Points), Chats with Neu. Feedback (10 Points), Chats with Neg. Feedback (10 Points), Pos. Feedback % (10 Points), Neu. Feedback % (10 Points), Neg. Feedback % (10 Points), 10-Point Chats, 9-Point Chats, 8-Point Chats, 7-Point Chats, 6-Point Chats, 5-Point Chats, 4-Point Chats, 3-Point Chats, 2-Point Chats, 1-Point Chats, 10-Point Chat %, 9-Point Chat %, 8-Point Chat %, 7-Point Chat %, 6-Point Chat %, 5-Point Chat %, 4-Point Chat %, 3-Point Chat %, 2-Point Chat %, and 1-Point Chat %.
Lead Data	Remarks

3. The scope of work log is related data of agent status; only filtering by department is supported.

4. Agent Timeshare Reception supports filtering by department or skill group to show the number of customers received by agent in different time periods.

5. Indicator definitions and formulas are displayed in the report and can be viewed in the following location.

Figure 1: Admin Console Agent Statistics Page

● Indicator Count Method

1. When the chat is transferred or taken away, the following indicators will be counted according to the reception of each customer in the chat.

2. Indicators involved include: Total Chats, Independent Reception Chats, Valid Chats, Valid Info-Collecting Chats, Invalid Chats, Valid Reception Chats, Invalid Reception Chats, Valid Inquiry Chats, Valid Reception Chat %, Unreceived Chats, Unreceived Chat %, Proactive Chats, Avg. Total Chat Duration, and Agent Connection %.

3. Transfer scenario cases:

Agent A transfers to agent B: Customer spoke during reception by A, but agent A didn't speak; customer didn't speak during reception by B, but agent B spoke.

Agent A: Total Chats = 1, Valid Inquiry Chats = 1, Valid Reception Chats = 0, Unreceived Chats = 1;

Agent B: Total Chats = 1, Valid Inquiry Chats = 0, Valid Reception Chats = 0, Unreceived Chats = 0, Invalid Reception Chats = 1.

● Other Functions

1. Indicator custom display: Workload Statistics and Work Log Report. You can control which indicators are displayed and the display order by Settings button in the report.

2. Report export function: Support export by custom display fields.

3. Open API:

Agent Statistics Data API: support acquiring agent statistics data by calling this API. Agent Statistics (opens new window)

Agent Login Duration Statistics Data API: support acquiring agent login duration data by calling this API. Agent Login Duration Statistics (opens new window)

FAQ

● Q: What is the difference between the indicator calculation method of Agent Statistics and the old version of Agent Statistics?

A: The concept of sub-chat is introduced into the Agent Statistics. The counting method is sub-chat counting, and the influencing scenarios are the transfer and takeaway scenarios. The counting method of the old version of Agent Statistics is the whole chat counting, and each agent indicator in the transfer or takeaway scenario is the same. Compared with the old version of Agent Statistics, the counting method can better reflect the actual workload of each agent.